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How Important Is Effective Team Communication?

READING TIME: 6 minutes

You want an ideal workplace with excellent team communication; where ideas are shared, questions are asked, and opinions are heard conveniently, no? 

You also want a team where everyone understands the objective, the expectations for their roles, and always beat their deadlines. You don’t want to wait too long for feedback and not know where to get what you need for the task. 

Guess what? Like you and me, everyone wants all that too. However, here’s the shocker; 

Effective communication is important but difficult. – tweet this

Yet, It is very achievable with some work and understanding of how it happens.

Communication is your ticket to success, if you pay attention and learn to do it effectively.

Theo Gold

What Is Communication?

Communication is the process of expressing ideas, sharing information, or concepts amongst individuals or a group using elements that are mutually understood. The elements here would refer to language, signs, and symbols.

Additionally, according to Skillsyouneed;

Communication is simply the act of transferring information from one place, person or group to another. Every communication involves (at least) one sender, a message, and a recipient. This may sound simple, but communication is actually a very complex subject.

While communication could be verbal or non-verbal, it goes without saying that for a complete exchange of information, neither is superior.

Yeah, your teammates communicate – just like mine. However, you’re reading this because you think something is missing, effective team communication

What Is Effective Team Communication?

Effective team communication is the kind that strives not to just pass information but also considers how it gets done constructively, how teammates receive and translate it, and has a definite goal. 

Fundamentals Of Effective Team Communication

To cultivate effective team communication, it is relevant to understand the fundamentals. These principles have to be followed to achieve better connections and get better feedback when communicating.

I stumbled upon  ProofHub’s 7 C’s of effective communication which I found very useful.

Also, I must say at this point, these principles of effective team communication are not cast in stone, as they can differ depending on the mode of communication employed. 

Overall, however, you must keep an eye on them.

1. Authentic

Clearly, the first step to team communication would be staying factual and authentic. It can hardly go wrong when the information that you’re providing is real and verifiable with actual data. 

Also, being authentic ensures that there are no grey areas and every component of your message is understood as expressed without wild-running imaginations. It only starts falling apart when your team can’t wrap their minds around the message. 

If you have nothing to say, say nothing.

Mark Twain

2. Lucid

Now that your facts are right, you might want to keep it crystal.

If it’s not clearly stated, no matter how beautiful the idea, it is lost. – tweet this

Clearly stating your ideas is very relevant to effective team communication. Identify what you want to communicate with your team, then share it the most lucid way. 

Additionally, leveraging bullet points when writing, and employing speech cues (like transition words) when speaking could help you achieve this.

3. Logical

Communication sometimes is not what you first hear, listen not just to the words, but listen for the reason.

Catherine Pulsifer

When the ideas in your message are orderly, consistent, and presented in the best way logically, they are driven home better. Order is the key.

4. Brief

You can avoid losing the good you just worked for, so far, by keeping your message as concise as possible. 

So, removing irrelevant repetitions, consciously steering away from unnecessary emphases, and including only essential information keeps your message succinct enough.

Make sure to communicate your idea quickly and keep it straight to the point.

Paul Bailey

5. Empathy

Now, you don’t want to lose the attention of your teammate to the wrong choice of words. 

So, what is team communication without empathy? Be proactive about your word choices and how they impact your teammates when you are communicating. 

Similarly, an understanding of the emotional state of teammates can help you communicate better.

Communicate unto the other person that which you would want him to communicate unto you if your positions were reversed.

Aaron Goldman

6. Objective

Now that it’s all out there, you should keep the objective in mind. What are you trying to communicate? Stay consistent with the idea. 

Also, it’s helpful for effective team communication to maintain a constant flow of thought and presenting a logically clear conclusion. This way, you avoid assumptions and chances for ambiguity.

To effectively communicate, we must realize that we are all different in the way we perceive the world and use this understanding as a guide to our communication with others.

Anthony Robbins

Importance Of Effective Team Communication

Could it be overrated; the importance of effective team communication? Well, I don’t think so.

1. Synergetic Team Performance

When there’s great team communication, the team works as a single perpetual system.  – tweet this

This happens because there is a constant flow of information, as you’d find.  

So, because each teammate has every single detail available to get the work done, understands the hierarchy, and appreciates deadlines, there is better synergy.

2. Distinct Team Values and Mission

Apparently, teammates can’t contribute their best if they don’t know or understand the values and the mission of the business.

Productive team communication ensures that you and other employees understand the goals of the team and your roles. 

3. Sustains Healthy Workplace Culture

Effective team communication builds good workplace relations between teammates and management. There’s a level of trust that exists when you are transparent in your communication with your team.

4. Increases Business Success

Behind every successful business is an equally happy team; its employees. – tweet this

As well, it is a principle unto itself that people can’t contribute constructively toward what they do not have a love for. Constructive team communication gets everyone heard.

5. Easy Conflict Resolution

Conflicts are always almost inevitable. Every team, like yours, is made up of individuals who are different in every way, and communication gaps exist now and then.

However, efficacious team communication makes the resolution of conflicts easier than would happen in its absence.

6. Increases Self-worth

When everyone is heard and their opinions respected, it increases self-worth and the opportunity for the contribution of greater value. Great team communication does that.

7. Boosts Employee Job Satisfaction

Similarly, employees tie job satisfaction with several factors. However, communication that builds self-worth, resolves conflict, increase business success, and sustains a healthy workplace culture, can sure boost job satisfaction.

8. High Team Spirit

Team spirit can’t thrive when there’s no constructive communication – hardly ever.  So, it suffices to say that the more efficient the team communication, the greater the morale to collaborate towards achieving an objective.

9. Enabling Environment

Constructive communication ensures that teammates continually share their opinions, feelings, reservations, and ideas without fears. And in turn, it reflects greatly on the comfort of the teammates in the workplace.

10. Improves Loyalty

Loyalty is reciprocal. You build it with constructive communication. – tweet this

Meanwhile, the right form of team communication enables clarity of motives and intentions.

What’s Next?

Now that you have an understanding of how effective team communication works, you can get to work revamping your team.

Communication works for those who work at it.

John Powell

To keep the desire burning, here’s an overview of the importance of effective team communication.

  1. Synergetic Team Performance
  2. Distinct Team Values and Mission
  3. Sustains Healthy Workplace Culture
  4. Increases Business Success
  5. Easy Conflict Resolution
  6. Increase Self-worth
  7. Boosts Employee Job Satisfaction
  8. High Team Spirit
  9. Enabling Environment
  10. Improves Loyalty

Feel free to share with me, ways team communication has improved your team in a comment. If you’ve found this helpful, you can also find us on twitter @starthubtech.

Until next time, keep it flowing!

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