It’s a new year, the year 2020. There are unarguably a lot of expectations, goals, and targets for the year. You perhaps have made resolutions or are still trying to piece it together. Although making your year’s resolutions (for those who do), I probably can’t help you with. What I can do is share with you the best tools for collaboration in 2020. With this in mind, let’s get you and your team achieving all those set goals. Let’s get to it.
What are collaboration tools?
With the growing digital changes in industries, how would you manage a team of professionals who can not be in the same geographical location at the same time? Imagine that for a second. You would find these 5 Effective tips for collaboration in the workplace a game-changer.
Collaboration tools are software and web applications that help you collaborate (communicate, share data, manage projects, etc.) with teammates remotely in real-time. These online collaboration tools are the reasons why most work teams are very successful lately.
12 Practical Collaboration Tools to Boost Your Team’s Productivity
1. Google Hangouts
Google has made it easy for remote teams to collaborate in real-time with Google Hangouts. Also, the app allows teammates to communicate and share files while on a project.
More importantly, with the chat room, voice call, and video call features, no teammates get left behind.
Like Hangouts, Slack is an excellent tool for organization and communication. Additionally, It provides the channels feature that allows you to arrange team conversations according to the purpose.
Likewise, Voice and video call features are also available on the app. The astounding thing is that you can integrate your other tools and services to your slack workspace, for a seamless workflow.
Although it has a free version, you can get more premium features from $6.67 (2,417.88 Naira) monthly.
Similarly, a very commonly used cloud-based video and web conferencing platform is Zoom. The platform is powerful for your team to conduct online meetings.
Even more, it has a real-time feature that allows you to share your screen and files while collaborating on projects.
4. Google Docs
I bet you already know about Google Docs. But, if you don’t, did you know with just shared links you and your team (collaborate) can create, edit, and comment on documents including presentations and spreadsheets?
Truly, Google Docs is a free online word processor that lets you do this. Once you toggle to offline mode, you can also use Google Docs offline. Easy, right?
Are there any developers out there, that don’t know Github?
Well, Github is a software development platform that allows programmers to store their codes.
Simultaneously, you and your team can store, manage, and track alteration in your codes. In addition, you can make changes to duplicates of your source code (repository) without affecting your original source code.
Ultimately, it keeps your projects safe.
6. Google Drive
Google Drive is a cloud-based file storage and management platform. The other catch aside it letting you upload your files to a 15 GB free cloud storage (reducing local storage issues), is that you can share and sync your data with your teammates.
In fact, you could increase your cloud storage space by upgrading to Google One from $1.08 (390 Naira) monthly. Collaboration could be easier!
Dropbox is similarly a cloud storage platform. Likewise, it is easy to use with an excellent interface, data syncing and sharing features, just right for your team’s collaboration. From $9.99 / month (3621.38 Naira), you can get more premium features.
Actually, you can integrate both file-sharing tools into Slack.
Project Management Tools
Trello is a flexible project management platform that lets you organize and manage your team projects using the Kanban method.
Additionally, it has cards, color label, due dates, and activities features. For seamless collaboration, you and your team can work on projects from start to launch on Trello.
In a similar fashion, Trello has a free plan, but you could upgrade to premium tiers for teams from $12.50 monthly (4531.25 Naira).
Quite similar to Trello is Asana. Asana does have automation features that take away excess manual tasks.
More so, the platform has list, board, timeline, progress, and calendar functions. From $10.99 / month (3983.88 Naira), you can upgrade your free account for more features.
Design and Organizational Tools
Pocket lets you and your team save your webpages, online videos, and images online directly on your browser for later viewing or reading.
Actually, the cool part is that you can view your files offline after you have saved them. And you can share them with your team too.
Make, send, and receive notes seamlessly on your Evernote app. Ultimately, the platform lets you and your team consistently share ideas as notes that are synced across all your devices.
Canva is an online graphic design tool. It has features that let you create graphics content that is shareable with your team.
Also, Canva provides a lot of layouts, free images, and fonts that you could use to create decent designs in just minutes. Even more, you can integrate other platforms to it, like Pixabay.
Now you are aware of these collaboration tools and how they work, you are probably wondering to yourself,
How Do You Choose The Right Collaboration Tools for Your Team?
First, you must consider your team’s needs. What kind of project are you collaborating on? And how empowered are your teammates?
To put it briefly, when choosing your tools, you should consider tools that are:
- Easy to use
- Affordable (standard cost)
- Easy to integrate
- Compatible, and
- Have safe privacy options
Ultimately, every tool on this list has relevant features designed for varied purposes but are all made to improve your productivity through collaboration.
Pick a tool and let’s get to work!